In-House Junior Lawyer

Purpose of Job

As an In-House Junior Lawyer, the objective is to ensure legal conformity at all times within the Group’s operations and long-term business goals, primarily offering counsel on legal issues whilst facilitating business strategy development. The successful candidate will be responsible to assist our in-house lawyer in ensuring legal compliance and limiting risk exposure, whilst also having the opportunity to grow within the legal field.

Core Tasks

  • Assist the in-house lawyer in day to day issues and duties;
  • Correspond with foreign third party lawyers;
  • Provide expert and strategic legal advice;
  • Assist in the drafting of contracts and agreements with the primary purpose of safeguarding the business objectives within the legal framework;
  • Assist with developing and revising policies, procedures and practices to ensure full legal compliance;
  • Identify proactive solutions to prevent and mitigate risks;
  • Analyse and identify legal risks and implications;
  • Keep abreast with legislative amendments and inform management with changes which may have implications to the Group;
  • Other ad-hoc duties which cover corporate and legal advisory work.

Education & Effectiveness

  • A Law degree enabling the candidate to sit for the Advocate’s warrant exam;

Employee Attributes

  • Excellent communication and interpersonal skills;
  • Excellent written and spoken Maltese and English. Knowledge of Italian considered an asset;
  • Conversant with Microsoft office applications;
  • Overall broad legal knowledge (corporate law, litigation, labour law, etc.)
  • Knowledgeable of legal obligations within the various sectors that affect the business operations;
  • Able to meet tight deadlines under minimal supervision;
  • A self-driven, highly motivated, assertive person;
  • Able to develop legal strategy and objectives;
  • Able to find practical legal solutions to business challenges;
  • Able to anticipate legal issues or risks;
  • Strong problem-solving, presentation and organisational skills;
  • High degree of professional ethics and integrity;
  • Excellent judgment and analytical skills.

Project and Sales Engineer

Purpose of Job

Fritz Energy Ltd a local leader in the provision of Engineering Services to the petroleum filling stations is seeking the services of a Warranted Mechanical Engineer to complement a team of skilled Sales and Engineering professionals.

Working in a team environment the candidate will be responsible for the preparation of project designs, cost estimates and project quotations in compliance with the client’s needs and in conformance to the regulatory bodies’ guidelines and with the established industry standards and best engineering practices.

Furthermore, an essential and integral part of the job includes the review of the latest norms, guidelines and specifications governing the target market and the provision of professional advice to the existing and new clientele.

Core Tasks

  • Liaise and update the company officials,
  • Liaise and keeping abreast with clients and technology vendors,
  • Prepare project designs, cost estimates and quotations,
  • Keeping abreast with the latest norms, specifications and best engineering practices,
  • Organising sales visits demonstrating/presenting products and solutions,
  • Establish new business contacts and strengthen existing ones.

Qualifications & Experience

  • In possession of a Mechanical Engineering Degree.
  • In possession of a Mechanical Engineering Warrant.
  • Fluent in Maltese and in English (both written and spoken).
  • Proficient in ACAD (2D) design.

Employee Attributes

  • Good communicator, clear thinking and motivated character.
  • Displays a positive and flexible attitude in the day-to-day work.
  • Establishes harmonious and organised working relationships with team members.
  • Understands the professional development process and becomes actively involved by setting challenging goals and meeting them through continuous learning.
  • Seeks input from mentors and supervisors.
  • Actively applies feedback received to day-to-day work and strives to improve performance.

HR Recruitment & Retention Manager

famalco-recruitment

 

Purpose of Job

The HR Recruitment & Retention Manager manages the recruitment process to maintain the required staffing levels for the Company. The position requires one to pre-screen and interview applicants, complete background reference checks, and administering applicable pre-hire assessments. Behavioural interviewing skills, general knowledge of clerical and specialized job functions within the organization, and a solid understanding of HR policies and procedures along with state laws regarding employment practices and reporting requirements is required.

The position also handles the learning and professional development of the organisation’s workforce to equip staff with the knowledge, practical skills and motivation to carry out work-related tasks with either providing the training yourselves or arrange for a third party trainer so as to help with the ongoing, long-term improvement of employees’ skills, enabling them to fulfil their potential within their organisation.

Core Tasks

  • Lead the development and execution of a recruiting and interviewing plan for each position;
  • Network through industry contacts, association memberships, trade groups, and employees;
  • Efficiently and effectively fill open positions;
  • Conduct regular follow-up meetings with mangers to determine the effectiveness of recruiting plan and implementation;
  • Develop a pool of qualified candidates in advance of need;
  • Research and recommend new sources for active and passive candidate recruiting;
  • Maintain good records during all phases of the recruitment and hiring process;
  • Improve company’s online presence to assist in recruiting;
  • Review applicants to evaluate ability to excel in position;
  • Assist in performing reference and background checks for potential employees;
  • Develop recruiting plans and developing new, creative recruiting ideas.
  • To aid in the implementation for Training Needs Analysis
  • Aid in the Analysis, design, development, and evaluation of training and learning interventions
  • To arrange, create, produce and distribute training-related material and facilities as required.

Education & Experience

  • A Bachelor’s degree in Human Resources or related field.
  • 2+ years of recruitment experience or equivalent combination of education and experience.

Employee Attributes

Communication

  • Clearly conveys ideas verbally, visually, and in writing;
  • Adjusts language to address the needs of differing audiences;
  • Utilizes strong listening skills to formulate direct, responsive answers to questions;
  • Effectively communicates ideas using analogies, visuals, and other techniques;
  • Creatively identifies and utilizes effective communication channels and methods.

Skills & Expertise

  • Keeps informed about changes to company’s employee needs;
  • Acquires and applies new skills as necessary;
  • Exercises good judgement;
  • Modifies or creates appropriate methods and techniques in response to changing needs.

Organization

  • Plans, prioritizes, and organizes tasks;
  • Schedules time appropriately to accomplish objectives;
  • Stays focused and avoids distractions;
  • Gives accurate and effective instructions to maximize productivity;
  • Manages competing demands while maintaining attention to critical issues.

Personal Assistant

Purpose of Job

The Personal Assistant will be helping in managing office administration, secretarial and clerical support to maintain an efficient office environment.

Core Tasks

  • Assist Managers and manage the daily routine;
  • Responsible for specific tasks within the office whilst dealing with other day to day running tasks;
  • Organise and maintain diaries and appointments;
  • Prepare any necessary correspondence;
  • Produce documents, brief papers, and reports;
  • Prepare the required documentation for meetings;
  • Plan, organise and manage events,
  • Update and maintain databases such as mailing lists, contact lists, and client information;
  • Maintain office filing and storage systems;
  • Management of documents in a suitable manner;
  • Responsible for handling any telephone enquiries and liaising with clients accordingly;
  • Other duties as required.

Education & Experience

  • Have a good standard of education;
  • Previous experience in a similar position is essential.

Employee Attributes

  • Enthusiastic person who performs all office tasks to the highest standard and within given timescales;
  • Excellent communication skills in written and verbal English, Italian, and Maltese;
  • Good telephone manners and client interface skills;
  • Proficient in managing documents and office systems;
  • Work management and prioritising skills;
  • Excellent in providing comprehensive secretarial and administration support to colleagues;
  • Self-motivated and organised;
  • Electronic diary management skills;
  • Proficient in basic use of computer applications.

Administration Clerk

famalco-ADMINISTRATION-CLERK

Purpose of Job

The Administrative Clerk, under the direction of the Financial Controller, is responsible for providing administrative and clerical support in order to ensure effective and efficient administrative operations.

Core Tasks

  • Perform a variety of routine clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area;
  • Maintain accurate and up-to-date office files and records for assigned areas;
  • Provide office support of a general nature for the Finance department;
  • Perform related duties as required.

Education & Experience

  • An O-level standard of education

Employee Attributes

  • Ability to maintain a high level of accuracy in preparing and entering information
  • Knowledgeable in basic computer applications such as word processing, spreadsheets, and databases.
  • Effective organizational skills
  • Effective written & communications skills
  • Be flexible

HR Administrative Assistant

Purpose of Job

The HR Administrative Assistant is responsible for assisting and providing administrative support for the department. One is to assist the Human Resources Manager/Officer in their daily duties to assure the running of an efficient office. General secretarial duties will need to be performed, together with keeping orderly records of any documentation handled by the department. Will also need to organise training, gather relevant information in preparation of training courses and coordinate small projects.

Core Tasks

  • Assist with day to day operations of the HR functions and duties;
  • Provide clerical and administrative support to the Human Resources department and management;
  • Compile and update employee records (hard and soft copies);
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc);
  • Documents human resources actions by completing forms, reports, logs, and records;
  • Coordinate HR projects;
  • Deal with employee requests regarding human resources issues, rules, and regulations;
  • Properly handle complaints and grievance procedures;
  • Conduct initial orientation to newly hired employees;
  • Increase knowledge of work by participating in educational opportunities; reading professional publications.

Education & Experience

  • Proven relevant experience
  • Basic knowledge of labour law

Employee Attributes

  • Possess strong interpersonal skills;
  • Able to communicate clearly, both written and orally, as to communicate with employees and management;
  • Able to effectively read and interpret information, present numerical data in a resourceful manner, and skilfully gather and analyze information;
  • Able to prioritize and plan work activities as to use time efficiently;
  • Be organized, accurate, thorough, and able to monitor work for quality;
  • Be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.

Inventory Executive

Purpose of Job

Inventory Executive will monitor supplies, existing stocks, materials, plant and machinery in order that all such investments will be accounted for both for the management and also for financial planning.

The Inventory Executive will need to start coding and building a detailed database of serial numbers, last servicing dates and other relevant information of all the group’s investments both in terms of wear and tear, location and person responsible for this product/material used in group’s offices, warehouse, yard, fleet and other locations.   Furthermore, he/she will monitor inventory turnover, replenishment and minimizes stock perish and inventory shrinkage.

Core Tasks

  • Setting operational standards for all staff to follow.
  • Managing excess and ageing stock.
  • Using electronic inventory tracking to scan stock and reconcile inventory.
  • Manage and control inventory through regular inventory accuracy checks
  • Responsible for managing and running planned stock takes
  • Putting forward recommendations for operational policy, procedures and goals.
  • Creating and maintaining spreadsheets to report and analyse data.
  • Coordinating the shipment of goods from the warehouse.
  • Ensure deliveries have met expectations and been delivered on time
  • Conduct investigations into inventory management incidents in order to verify and resolve complaints.
  • Perform day to day administrative tasks such as generating PO, maintaining files and processing other paperwork.

Qualifications & Experience

  • A secondary level of education;

 Employee Attributes

  • A methodical approach to figures and reporting.
  • Ability to reconcile stock counts to report data.
  • Database management skills.
  • Ability to analyse and solve problems.
  • Knowledge of demand and supply planning.
  • Excellent numerical and logical analytics skills.
  • Ability to manage multiple tasks through effective prioritisation.
  • Understanding and following work rules and procedures.
  • Strong organisational, analytical, self-management and goal setting skills.
  • Proficient in Maltese, Italian and English.

Health, Safety and Environment (HSE) Officer

Purpose of Job

The Health, Safety and Environmental (HSE) Officer together with the Group’s Quality Assurance, Health, Safety & Environment Manager (QA/HSE) are responsible for developing and implementing organizational safety programs within the group structure. They will review and update institutional HSE policies and conduct risk assessments to detect potential hazards and plan precautionary measures.

This involves assessing the nature of business activities, number of employees and existing policies.  The team will jointly develop policies that require workers to report situations that present a risk and which they can’t properly deal with on their own.  This will include preparation of safety management policy that provides for adequate medical treatment, first-hand assistance and reporting of any workplace injuries.

Core Tasks

  • Completion of risk assessments.
  • Conducts risk mitigation measures on-site prior to project commencement.
  • Undertakes corrective and preventive measures to ensure a safe and proper environment for the employees and its stakeholders.
  • Investigates, analyses and reviews accidents and near misses within all organizations within the Famalco Group.
  • Ensures  emergency response is effective and that managers and employees are prepared at all times,
  • Designs and conducts drills, both announced and unannounced.
  • Coordinates HSE subordinate staff.
  • Ensures that work safety permits are enforced.
  • Ensures that all employees are properly informed about the working, environmental and safety policies of the organisation.
  • Prepares monthly reports and makes presentations regularly to the board of directors.
  • Creates a systematic approach to minimizing air, noise and light pollution.
  • Manages waste, raw materials and energy consumption;
  • Monitor and ensure Group compliance with environmental regulations and reducing the company’s carbon footprint; devise environmentally sustainable best practices and implement green targets for each of the Group’s business units;

Qualifications & Experience

  • Minimum of a tertiary level education qualification;

Employee Attributes

  • Adaptable and flexible.
  • Assertive, high-energy person.
  • Strong leadership, communication and presentation skills.
  • Excellent planning and analytical skills.
  • Ability to work independently.
  • Team-focused mentality.
  • Problem solving and troubleshooting capabilities.
  • Excellent record keeping/documentation skills.
  • High sense of urgency and ability to achieve priorities.
  • Proficient with Microsoft Office.
  • Ability to handle multiple priorities to meet company demands.
  • Good training skills.
  • Proficient in Maltese, Italian and English.

Front Office Administrator / Receptionist

Purpose of Job

The Receptionist is responsible to welcome visitors by greeting, welcoming, and directing them to the appropriate department or individual.  Maintain office security and telecommunications system.
Core Tasks

  • Meeting and greeting clients
  • Answering and forwarding phone calls
  • Keeping the reception area tidy
  • Screening phone calls and taking accurate messages
  • Sorting and distributing post
  • Booking meetings in Boardroom and Meeting Room (prepare guest refreshments and ensure tidiness / cleanliness of rooms)
  • Booking company cars
  • Arranging couriers
  • Data inputting
  • Office duties as directed by General Manager

Qualifications & Experience

  • A secondary level of education

Employee Attributes

  • Polite and Professional verbal communication skills in Maltese, Italian and English,
  • Proficient with Microsoft Office.
  • Ability to handle multiple priorities to meet company demands.
  • Well-organised
  • Efficient and self motivated
  • Able to deal with difficult clients or customers (not everyone knows the manners rule)